Performance reviews are no longer what they used to be. Remember when you used to stress out about your review for days, and prepare for the BIG day by putting your best foot (and outfit) forward, and attempting to master your nerves for the entirety of the review meeting… Fast-forward a couple of years, a global pandemic later, and working more remotely than we ever have, performance reviews have definitely changed. The stress and anticipation are still there, yet are enhanced by a different remote format, a changing work landscape and unstable economic outlook. These factors are all the more impactful for working women and moms, who are already impacted by the existing gender bias in performance reviews.
Effectively, research at the Stanford Graduate School of Business has shown biases exist in the way male and female employees are evaluated, the biggest of these being related to individuals’ personalities, future potential, and exceptionalism. Further, additional research demonstrates employees of color tend to be more significantly and harshly downgraded.
As an introvert and non-confrontational individual, as well as a woman of color, I used to struggle with performance reviews. It’s because of my struggles and the questions that came out of these that I started looking into how to do better in this area. As the COVID pandemic turned remote work in a new normal for many, if not most, even more questions came into play around how to be effective at performance reviews. While the same or similar general advice still applies, from being adequately prepared to presenting oneself well, there are additional nuances and criteria to consider in the modern era of remote performance reviews, some of which are presented below:
Prepare while keeping in mind the current context!
While it is generally (and traditionally) advisable to review your performance, in terms of your accomplishments, challenges and growth during the current year, the context we’re living demands that we consider additional criteria. Switching from traditional to remote work during the pandemic, especially for working women and moms who suffered the brunt of this global crisis, was a life and career-altering change for many, if not most. This drastic change, along with the trauma we all underwent, not only transformed the nature of work, but also that of employees’ performance.
As you review your own performance during this very unique pandemic time, keep in mind the context in play is vastly different than the one you’ve been evaluated in previously. The rules of work have changed, and so have those of performance reviews. As such, look at your performance in an evolved and practical light considering the new factors, environment and systems you’ve faced, and asking yourself additional, more evolved questions to gauge your own work, such as:
How did my work change with the pandemic?
What challenges have I faced and how did I overcome them?
How did I successfully manage to adjust to change?
In what ways did I grow?
What new metrics did I have to work with and how did I perform under these?
Work on your presence!
It’s one thing to be present in person, using facial cues and body language to successfully steer and direct a performance review meeting. It’s another to be assessed remotely, in a non-traditional way and environment, without the natural cues which were available in previously more traditional settings. Believe it or not, this can add another layer of complexity, stress and bias to performance reviews, as remote work has been shown to make working women more susceptible to unconscious bias?
This is where it becomes so important to work on your presence. The first step is to turn on your camera, and ensure you are presenting yourself in a positive manner. This does not just include your personal presentation, from the way you’re dressed to your personal demeanor, but also the environment around you. Creating a clean, uncluttered, and distraction-free background will allow you to present a more professional front, while allowing you to focus on the meeting.
Additionally, remote meetings are perceived by many as an opportunity to multi-task and address other pending priorities. As a working woman and mom with so much on your plate, it may be tempting to do so during your remote performance review. However, refraining from multi-tasking (that email can wait!) will also provide you with the mind space, concentration and availability to make your review as efficient and fruitful as possible.
Don’t be afraid to make the ask!
Last but not least, as remote performance reviews can appear to be more impersonal, they can make it more challenging to be more transparent and actually ask for what you actually need. This is all the more important as prior studies have confirmed a gender divide in negotiations.
Considering the different post-pandemic context that has plagued so many working women and moms with issues ranging from lack of childcare to the unequal distribution of household chores, your professional needs may also have changed. Are you in need of added flexibility? Have your salary requirements changed? Has the new remote context added to your responsibilities and requirements, leaving you short of the resources you actually need to perform your work?
The answers to these questions are important fact to bring to the table during your performance review, and use to ask for what you need in these different times.
Along with these, it’s also crucial to ask for current and future expectations based on the new work context we’re under. Last but not least, asking for next steps is a must as you conclude your remote performance review.
All in all, as you prepare for your performance review, please keep in mind that while many of the traditional advice applies, the context has drastically changed. Taking a more evolved and proactive stance in light of the current situation you’re in can help in having a more transparent, effective and impactful performance review.
How are you approaching your remote performance review in 2021?
The end of the year is a particularly busy time, especially for working women and moms. Not only are most of the holiday-related tasks, including gift-buying and giving, as well as hosting and prepping, on women’s to-do lists, but work responsibilities also tend to pile up then too. With all the distractions and other personal and family obligations over the holidays, staying on track and on task at work can be quite the challenge. As working moms, it becomes a matter of efficient strategizing to boost your career (without losing your sanity).
In my experience, attempting to do it all over the holidays (and frankly at any other time) is close to impossible. Rather, it forces so many of us to over-extend ourselves, push beyond our limits, and threaten our own mental and physical health, not to mention our sense of self and joy during what is supposed to be the most wonderful time of the year.
This is where a solid strategy comes into play, one that does not require piling on more than what is necessary, but rather conducting an honest assessment of where we stand and fill in the gaps where absolutely needed:
Check in with your beginning of the year goals
There’s a famous African proverb that says: “In order to know where you’re going, you must know where you’re coming from.” This applies to all areas of life, but I’ve found it most impactful in the workplace. To close out a year successfully and set out the best direction for the future, it’s important to go back to what was set in motion at the beginning of the year.
What were your beginning-of-year goals? What priorities did you set to achieve when the year started? How did you do with these? This will not only allow you to celebrate what you have been able to achieve and get some much-needed encouragement and motivation. It will also allow you to identify what is missing and may need to get done before the end of the year.
Prioritize impactful pending tasks
As you identify and prioritize remaining tasks that need to be addressed by the end of the year, or have to put out some last-minute holiday fires, take some time to prioritize. Again, not everything needs to be done by December 31! Not everything is a priority.
However, there are some tasks that have more impact on your career and track record, as well as on the short-term welfare of your team, department and/or organization. These are the tasks that should be on your priority list. Anything else that can be postponed, delegated, or even cancelled should go.
Communicate your needs and plans!
As busy as the end of the year may be, it’s also a time when communication with your team and colleagues is of utmost importance. As you set your priorities and to-do’s to attend to, including your personal priorities, it’s crucial to communicate these to those who are also impacted by your work.
Getting on the same page with those you work with will help you avoid many a misunderstanding, and even get you the support, help and encouragement you need to bring your work to a successful close this year.
Say NO
If there is any time when using the power of NO comes in handy, it’s during high-stress, high-expectation times like the holidays. As a working woman and mom, so much is expected of you over this time, from family, friends and colleagues alike. This is the time to know and recognize your own limits, not in an admission of weakness (all to the contrary), but rather in an honest and quite powerful way to preserve yourself and others.
Keeping the lines of communication open and delineating the impact of the tasks on yours and your team’s to-do list, and most importantly being honest and transparent, will save you much trouble and headache. Most importantly, it will allow you to free up time to focus on what truly matters to you.
Recap and learn
One of the most important parts of successfully closing the year at work is being able to learn from the time that has passed. In a haste to get it all done, so many of us miss out on the opportunity to truly learn and grow just by analyzing the patterns of the past year and drawing invaluable insights from these.
What worked well this year? What didn’t work so well? What are impactful areas of growth? What should be kept, and what should be dropped, delegated, or postponed? What can be tweaked or totally changed? These are just some questions to ponder and learn from as we close a professional year.
Set your goals for next year
Last but not least, out of all that’s been done, learnt and worked on during the year, along with our desires and purpose, our future goals should emerge. While they may not be totally clear as we close the year, they should feed off our experience, victories and lessons learning to at least start forming the beginning outline of what we want the future to look like for us.
How do you successfully manage the close the year at work as a working woman and mom?
Welcome to this week’s News Roundup, where we chat about what happened in the news around working women and moms’ careers, businesses, parenting and lifestyles. Read up…
· Entrepreneur shares 3 communication errors that negatively impact women leaders;
· Using Linked In resume builder? Lifehacker tells you when to use it and when not to use it;
· Mamas, want to enjoy more time with your kids? Working Mother suggests spending less time with them;
· Got Imposter Syndrome? Forbes Leadership says the best antidote is knowing your value;
· Hello Black Friday! Corporette shares Nordstrom’s Black Friday sales;
· Starting your Christmas shopping? Black Enterprise lists 8 must-grab books for kids;
· Ready for some Thanskgiving pies? Joy The Baker shares 6 best pie ideas for Thanksgiving.
Diversity, Equity and Inclusion (DEI) has been a hot topic in the recent years, as companies and organizations have been striving to being more inclusive, equitable and diverse. However, there is obviously still much learning and work to do around ways to advocate for more DEI.
While there is a large misconception around the fact that DEI work has to be done at the highest levels of management, the reality is this work can be completed at all levels of the organization. DEI work is not just the responsibility of management or leadership, although much of its outcome is heavily impacted by the “tone at the top”. At the core, DEI work is the responsibility of each and every individual making up the fabric of an organization. In this sense, everyone can contribute to and advocated for increased diversity, equity and inclusion at work.
Here three major ways in which you, and all of us really, can advocate for increased DEI in your organization:
Start by educating ourselves and others in the process
DEI is still a relatively new concept, especially in the realm of organizations and companies. Its meaning has been evolving over time, yet there is so much most of us need to learn about it, both in terms of what it truly encompasses, and what the best ways to implement it are. This is why it’s crucial to start by educating ourselves and others in the process.
Educating ourselves on DEI can be done in many ways, from reading books to consulting related studies. Some interesting books to consider include The Memo by Minda Harts, So you want to talk about race by Ijeoma Oluo, or Yellow by Frank H. Wu. Studies such as McKinsey’s 2015 Why Diversity Matters report on public companies, Morgan Stanley’s 2016 research on “Why it pays to invest in gender diversity”, or “The Other Diversity Dividend” report by the Harvard Business Review, are also valuable tools to gain more information on DEI and its positive impact on productivity, innovation and creativity. These educational tools not only help understand the concept and history behind DEI better, but also allow to make the business case for DEI.
What you can do: Read and share books and studies about diversity, equity and inclusion in your workplace, department or team. Educating yourself and others can bring about a real difference in how you work with others, as well as how your direct professional environment deals with DEI.
Promote sensitivity and anti-bias training
Many, if not most people, are not aware of what constitutes micro-aggressions, or micro-inequities. Even more people are unaware of the struggles faced by minoritized communities, and how individuals, as well as organizations and communities, can help. This is where anti-bias and DEI training can help.
While training and practice cannot (and should not be expected) to eradicate injustices and biases of all kinds, it does contribute to helping educate, sensitize and inform people of these issues.
What you can do: If you’re in a position to include or recommend DEI training as part of your team’s required professional development, please consider doing so. You can also join Employee Resource Groups (ERGs), which are voluntary, employee-led groups devoted to fostering inclusive and diverse workplaces, and recommend bias and diversity trainings if they are not already being offered.
Contribute to Changing Your Organization’s Culture
Ultimately, diversity, equity and inclusion must be reflected in the organization’s culture in order to truly have a positive impact. A diverse, equitable and inclusive culture is one where everyone can freely contribute, show up as their authentic selves, and be treated equitably. Changing an organizational culture towards increased diversity, equity and inclusion is a monumental endeavor, which requires everyone’s input and collaboration.
It starts with assessing where the organization stands in terms of DEI, and be honest about the culture of the place. This can be done by asking for feedback and being open to individuals’, teams and units’ assessments of the organization. It also requires displaying empathy and being open to differences of opinion and even virulent disagreements and conflicts in the process. Yet, as challenging a process as it can be, it also has the potential of identifying the blocks and obstacles, such as the proverbial “glass ceiling” for instance, standing in the way of a more diverse, equitable and inclusive culture.
What you can do: Be part of the culture change at your organization, in whatever capacity you can.
How are you advocating for more diversity, equity and inclusion in your organization?
If you ask most working women and moms, time is not only a hard commodity to come by, especially in the advent of the COVID-19 pandemic. It’s also a fluid concept that doesn’t necessarily abide by all, or most of the official time management techniques…Not when interruptions are par for the course, and last-minute crisis management becomes a given on any day…
Managing time for working women and moms is far from being an organized, disciplined, scheduled day-to-day sequence of events and choices. Rather, it’s a spontaneous, change-laden, transition-filled and evolving process on the best of days. On the worst of days, it’s managed chaos under somewhat of a sense of serendipitous control.
The reason behind this is the long-lost realization that for working women and moms, time management is less of a choice than it is a constant, regular trade-off between what’s most important and what’s less important, what has to be addressed now versus what can wait another minute, what cannot be planned yet still happens and what happened without ever being planned…The COVID-19 pandemic was a harsh reminder of this fact, exposing the whole world to the fragile subjectivity and utter subordination of women’s time, energy and devotion to unending, unpaid and often un-rewarded, endless caregiving…
In her book “Year of Yes: How to Dance is Out, Stand in the Sun and Be Your Own Person”, Shonda Rhimes says it well: “That is the trade-off. That is the Faustian bargain one makes with the devil that comes with being a powerful working woman who is also a powerful mother. You never feel 100 percent okay, you never get your sea legs, you are always a little nauseous. Something is always lost. Something is always missing. And yet. I want my daughters to see me and know me as a woman who works. I want that example set for them”. Yet, it’s this constant, often heart-wrenching trade-off, that also teaches our daughters and sons about not giving up on who they are while still giving of themselves. It’s this trade-off that has allowed the world to benefit from the indispensable contributions of women to all fields of work and life. Most importantly, it’s on the harsh yet generous foundational shoulders of this trade-off that so many of us stand today, to accomplish the work of our lives and leave the legacy of our existences.
Don’t get me wrong, time management is crucial. However, the traditional idea of time management, the one constructed around the history, traditions and schedules of a patriarchal system, are no longer reflecting the realities of a working population made up by half of working women and mothers. We must re-think antiquated concepts of time and ways to manage it, as part of the now accelerated process of change and renewal our society is finding itself in the midst of. Part of this, maybe the most important part of this, is the realization that for working women and mothers, time is but a trade-off.
Do you agree that time management is a matter of a trade -off for working women and moms?
We’ve all heard about the conventional time management advice out there. From breaking down your tasks into manageable bits, to creating new habits in 21 days, most of us have, at some point or another, thought about and even implemented ways to be more strategic with our time. Yet, as working women and moms, time management tends to take a life of its own complexity and nature. From attending to caregiving tasks, to last-minute parenting events, not to mention facing social and professional stigma and lack of gender equity, managing one’s time in a career context is a beast of its own. That’s where the IDEAS framework, anchored in the “Pay Yourself First” principle, comes in…
For working women and moms, managing time strategically and efficiently does not stop at allocating tasks to blocks of time, or creating a well-organized schedule and calendar. Time does not exactly flow on a continuum when one carries the mental load of managing a household, nurturing relationships, parenting or caregiving. Instead, time tends to be a fluid construct integrating the need for flexibility, adaptability and replenishment while allowing for self-compassion and grace, all the while getting things done as efficiently as possible. Talk about a conundrum….
After decades of applying traditional principles of time management, what I, and other women I’ve talked to have found, is that strategic time management for working women and moms is all but traditional or conventional for that matter. What it is, is an ever-changing, fluid construct that can adapt to each working woman and mom’s situation, context and environment. To help in the building of this construct, I’ve outlined what I call the IDEAS framework for strategic time management for working women and moms. This framework is based on the principle of “paying yourself first”, or investing in our most important, career and life-defining long-term goals first and foremost. For example, if your long-term, most important goals include writing a book, paying yourself first would mean investing your time strategically and consistently towards achieving this goal.
The IDEAS framework is as follows:
Identify your most important professional goals:
What are your most important, lifelong professional goals and aspirations? These may even be dreams you’ve had since you were a child, like starting your own business, ascending to the top of the corporate ladder, or research an important cause or topic to you?
Define the tasks to reach these goals
What tasks are needed to reach your goals. In order to write a book for instance, you may have to begin with defining a specific idea, mapping the content of the book, vetting your ideas with trusted advisors or friends.
Establish a time map of your process
Once you delineate the various tasks involved in accomplishing each goal, estimate how long each task is going to require. As a general rule of thumb, double up or multiply your time estimate by 2.5 to get as close as possible to the actual time it will take you, especially as a busy working woman and/or mom. Place these time estimates on your calendar to visualize how and where these would fit along with your everyday other tasks.
Act on it!
Placing your tasks on your calendar in the allotted time slots you’ve defined in the prior step will also allow you to treat these as full-blown appointments with yourself. Treat each task as an appointment for which you have to show up on time, and deliver the expected results. For instance, if you’ve allotted yourself one hour each day to write, make sure to actually show up and execute on a daily basis!
Support yourself and be accountable!
One thing that is often overlooked as related to strategic time management is the amount of support and accountability required. This is especially relevant for working women and moms who have a lot on their plates day in and day out. Finding like-minded women and moms on the same or a similar path can help provide the support needed, and keep you honest throughout this process, as you can also do for others as well!
Would you be interested in applying the IDEAS framework of strategic time management as a working woman and mom? Email us at corporate@thecorporatesister.com for more information.
One thing that is sure about the pandemic, is that it has definitely radically altered the way we think about work, especially as working women and moms. As we went through the pandemic and watched the lines between work, life and parenting being blurred, throwing working moms and women into an abyss of unending and exhausting responsibilities and struggles. As a result, many, if not most working women and moms, have been re-thinking their careers and what they truly want out of work.
According to a recent research by McKinsey, one in four working women in North America revealed they were considering a career downshift or dropping out of the workforce entirely. This shift in career attitudes and expectations clearly shows women and moms are stepping away from traditional views on work, and redefining its meaning in their lives. However, for many, this also equates to stepping onto unfamiliar territory. After all, most of what we known as far as work and careers go, comes from traditional perspectives passed on from previous generations. For the longest time, work has been confined to something we do to earn a living, separate from who we are and the personal parts of our lives. Today, and especially after the pandemic, the lines between the personal and professional have been incredibly, and probably irretrievably, blurred. We work from the same homes we raise our kids in, often on the same kitchen tables we eat our family meals on, in the same environment we live, breathe and evolve in every single day. Sometimes, work even involves sharing some of our most private moments on screen and social media, when our positions require it or when our careers err on the side of unconventionality. In any case, work is definitely not what it used to be, which is only one more reason to revisit our careers and what we truly want out of it…
Yet, where do we even begin in this monumental quest to re-define what we want out of work, when the last thing we need is yet another monumental task on our to-do list. This is the question so many working women and moms are asking themselves at this very moment, as some are forced to exit the workforce for lack of adequate childcare and others are seeking a relief from chronic burnout. The reality is, revisiting the very meaning and purpose of our careers is not a one-time thing. The reality is, it’s a process that requires regular attention and dedication. While it may vary from individual to individual, depending on personal preferences, circumstances and choices, it’s anchored in three major principles, including:
Shifting Your Mindset
Rethinking the meaning, place and purpose of work in our lives is no easy feat. Considering the amount and sheer number of pressures faced by the average person, from financial to economic and personal pressures, stepping outside of the traditional norms of work in order to create one’s own definition of professional success can be a daring act in and of itself. Yet, it’s very much a necessary one…
How would you envision your ideal career if money and the other pressures of life were non-existent? What would professional fulfillment and purpose look like to you? How would you rethink your career ambitions to fit your life, personality and priorities?
Organizing your Priorities
Speaking of priorities, a big part of rethinking our careers as working women and moms is also a matter of organizing, and re-organizing our priorities. One thing the pandemic exposed for many, if not most of us, is the lack of boundaries existing between the different areas of our lives. Let’s remember for working women and moms, work is all around, from the professional work we do in and out of the office, to the work we do at home folding laundry, cooking meals and homeschooling kids…
While much of this lack of boundaries was a result of extreme circumstances imposed to us by a global health crisis, a significant part of it was inherited from a latent inequity in social roles and responsibilities at the expense of working women and moms’ balance, health and sanity. This is where understanding, acknowledging and organizing our priorities comes into play…
What truly matters to you? What can you delegate or get more help and assistance on? What are non-negotiables in your work and life? What constitutes a sacred space for you? These are all questions that touch to the core of who we are as working women and moms, that have been neglected for far too long in favor of the proverbial hustle to get it all done. Maybe this is the time to put them back on the table…
Learning to Set Boundaries
Where lines between work and every other area of our lives have been blurred during the pandemic, most of us have realized the urgent need for boundaries in the way we work and live. As we re-imagine our careers in the wake of this crisis, we’re also slowly learning to stop teetering on the edge of personal and professional burnout and exhaustion. This requires getting re-acquainted with the concept of boundaries.
What boundaries do you feel are lacking in your work and life? How did this impact you during the pandemic? What kind of boundaries would you set in your ideal career?
As so many working women and moms are reframing their vision of their careers after the pandemic, many questions are coming to the forefront. While these are challenging our traditional views on work, they’re also helping create the new working world for women and moms.
Are you rethinking what you want out of your career after the pandemic?
